Important Notes:

CARS thanks all attendees for their contribution towards a successful CARS 2014 in Fukuoka!

Authors Info

LECTURE PRESENTATION

Oral presentation time is 15 minutes including approx. 3 minutes for discussion. For audiovisual support, data projection facilities are available in all lecture halls.

Please prepare your presentation in accordance with the details below:

  1. 1. Windows 7 (OS) is prepared in each room.
  2. 2. Store your data in a USB memory stick or CD-R (RW cannot be used) and bring it to the Media Check Desk Located at Room 401/402 on the 4th Floor of Fukuoka International Congress Center (FICC). In order to avoid copying errors, please confirm that your USB memory stick of CD-R is functional by opening its files in a PC other than the one you used to create it.
  3. 3. Only Windows-compatible PowerPoint 2003/2007/2010/2013 can be used. When creating data with a Macintosh computer, either bring your laptop, or bring the data only after confirming that is can be played on Windows 7 (OS). Each room is equipped to operate the device by himself/herself while on the podium. Please turn your screen-saver and power saving setting off.
  4. 4. When using a Macintosh computer or Windows 8 (OS) for your presentation, your own laptop should be brought to the venue, instead of bringing in the data. If you are using your own computer, please bring your own AC adapter. A VGA cable (mini D-sub 15 pin) will be provided to connect your laptop to the projector. If your laptop is not compatible with the cable connector, please bring an adaptor to connect it to the VGA cable. The resolution of the projector is XGA (1024×768).
  5.  When creating data on a Macintosh computer, the following procedures are recommended to avoid garbled characters.
    i) Use something other than “Helvetica” for English fonts.
    ii) Do not use the subtitle area.
  6. 5. On presentation day, please upload and preview your data at the Media Check Desk at least 1 hour before your presentation time (30 minutes before only the sessions that start at 8 am).
  7. 6. Although no VCR/DVD player is equipped in each room, moving images can be shown from a PC.
  8. When showing moving images, you are advised to bring your own laptop.
  9. 7. It is recommended to bring buck-up data saved in a USB memory stick or CD-R in case of your computer malfunction.
  10. 8. Please do not operate “Presenter View” on PowerPoint to proceed your presentation smoothly. Printing service is not available at the venue. You are asked to bring your own manuscript if necessary.

Pease make sure the followings when creating your data

  1. 1.    File Name
    Please name you file with date of presentation, time of presentation, room number, first name and last name.
    Date, time and room of you presentation are shown on the CARS website at http://www.cars-int.org/program/program.html
    Example: “26_1500_501_John_Smith.pptx”
    26: June 26
    1500: 15:00
    501: Room 501
  2. 2.    Moving images
    If your presentation contains any moving images, be sure to bring a file that can be played by the default codec included in Windows 7 (OS) or Windows Media Player 11. WMV format (less than 10M bps bite rate) is recommended for moving images files. In order to maintain a link with PowerPoint, store all moving image data you plan to use and your presentation (PowerPoint) file in the same folder.
  3. 3. Images
    When pasting images with Windows, use a bit-mapped file format. When pasting images to PowerPoint, us JPEG/TIFF/BMP formats. Do not use the PICT format, which is a Macintosh standard.
  4. 4. Graphs
    When making graphs, use the standard functions of PowerPoint or Excel. If you make a graph using other kinds of software, convert the completed graph data into an image format according to procedure 3 above, and paste it to PowerPoint.
  5. 5. Viruses
    To prevent virus infections acquired through media, confirm that you are using the latest antivirus software.
  6. 6. Data
    Please upload your data for presentation at the Media Check Desk. The data will be temporarily stored on the server of the desk, and on a PC in you presentation room, but it will be deleted in a responsible manner after the meeting ends.
  7. 7. Presenter View
    Please refrain from using the “Presenter View” in PowerPoint.
    If you need manuscripts for your presentation, please print them out in advance and bring them.

 
Open hours of the Media Check Desk

  1. 1. Please upload and preview your data at the Media Check Desk at least 1 hour before your presentation time (30 minutes before only the sessions that start at 8 am).
  2. 2. Presentation data for the next day will be accepted on the previous day. The center is expected to be crowded in the morning, though it should be relatively less crowded between 12:00 and 16:00.
    If earlier check-in is possible, please complete your PC data upload on the previous day.


Steps at Media Check Desk

1.    Please preview your data on Preview-PC.
2.    After the preview, data will be sent to server.
3.    USB stick or CD-R is carried with you during the presentation for back-up.

Speaker Media Check Desk

Place: Room 401/402 on the 4th Floor of Fukuoka International Congress Center
There is only one Media Check Desk at the venue.

Opening Hours:

June 25, 8:00–
June 26-28, 7:30–

Registration hours:

Tuesday - Thursday, 7:00-19:00
Friday - Saturday, 7:30 – 19:00

POSTER PRESENTATION

Please note that a poster presentation will be held at CARS2014. The Poster Presenters also need to prepare the data following the guideline in addition to the poster panel.

Please come to an appropriate room for posting and presenting your poster.

  1. 1. The presentation time is limited to 3 minutes with no more than 3 slides. Please be punctual, and follow the chairperson’s directions.
  2. 2. Schedules for poster presentations are as shown below.

 

Poster Session Hours

Wednesday - Friday, 9:00 - 18:00
Saturday, 9:00 - 16:00

Poster Set-up: June 25 (Wed), 9:00-17:00
Poster Removal: June 28 (Sat), By 17:00


Poster Panel Room

CAR/CARS

Poster Number 001 – 050

Room 413/124

ISCAS

Poster Number 051 – 099

Room 502/503

CAD

Poster Number 100 – 107

Room 411/412

CMI

Poster Number 108 – 110

Room 411/412

HospitalStaff

Poster Number 111 – 114

Room 411/412


Poster Presentation Schedule

Presentation

June 26 (Thu)

16:00 – 16:15

CMI
Room 504/505

 

June 27 (Fri)

8:00 – 11:30

CAR/CARS
Room 504/505

 

June 27 (Fri)

11:30 – 12:00

HospitalStaff
Room 504/505

 

June 27 (Fri)

16:15 – 16:45

CAD
Room 504/505

 

June 27 (Fri)

14:00 – 17:30

ISCAS
Room 504/505


  1. 3. The poster panel measures 210cm by 90 cm. The panel will indicate the poster number in the upper left corner. Please write the title, your name and affiliation in a frame of 20 cm by 70 cm, horizontally. Any label you use must fit within this frame.



  2. 4. Do not write or paste letters or figures directly on the panel.
  3. 5. Pushpins to help attach your poster to the panel will be prepared at the venue.
  4. 6. Posters which are still posted after the removal time has passed will be discarded by the secretariat.


Please prepare your presentation in accordance with the details below:

  1. 1. Windows 7 (OS) is prepared in each room.
  2. 2. Store your data in a USB memory stick or CD-R (RW cannot be used) and bring it to the Media Check Desk Located at Room 401/402 on the 4th Floor of Fukuoka International Congress Center (FICC). In order to avoid copying errors, please confirm that your USB memory stick of CD-R is functional by opening its files in a PC other than the one you used to create it.
  3. 3. Only Windows-compatible PowerPoint 2003/2007/2010/2013 can be used. When creating data with a Macintosh computer, either bring your laptop, or bring the data only after confirming that is can be played on Windows 7 (OS). Each room is equipped to operate the device by himself/herself while on the podium. Please turn your screen-saver and power saving setting off.
  4. 4. When using a Macintosh computer or Windows 8 (OS) for your presentation, your own laptop should be brought to the venue, instead of bringing in the data. If you are using your own computer, please bring your own AC adapter. A VGA cable (mini D-sub 15 pin) will be provided to connect your laptop to the projector. If your laptop is not compatible with the cable connector, please bring an adaptor to connect it to the VGA cable. The resolution of the projector is XGA (1024×768). When creating data on a Macintosh computer, the following procedures are recommended to avoid garbled characters.
    i) Use something other than “Helvetica” for English fonts.
    ii) Do not use the subtitle area.
  5. 5. On presentation day, please upload and preview your data at the Media Check Desk at least 1 hour before your presentation time (30 minutes before only the sessions that start at 8 am). If earlier check-in is possible, please complete your PC data upload on the previous day.
  6. 6. Although no VCR/DVD player is equipped in each room, moving images can be shown from a PC. When showing moving images, you are advised to bring your own laptop.
  7. 7. It is recommended to bring buck-up data saved in a USB memory stick or CD-R in case of your computer malfunction.
  8. 8. Please do not operate “Presenter View” on PowerPoint to proceed your presentation smoothly. Printing service is not available at the venue. You are asked to bring your own manuscript if necessary.


Please make sure the followings when creating your data

  1. 1. File Name
    Please name you file with Poster Number, Session name, first name and last name.
    Your Poster number are shown on the CARS website at http://www.cars-int.org/program/posters/poster_presentation_times.html
    Example: “001_CAR/CARS_John_Smith.pptx”
    001: Poster Number
    CAR/CARS: Session name
  2. 2. Moving images
    If your presentation contains any moving images, be sure to bring a file that can be played by the default codec included in Windows 7 (OS) or Windows Media Player 11. WMV format (less than 10M bps bite rate) is recommended for moving images files. In order to maintain a link with PowerPoint, store all moving image data you plan to use and your presentation (PowerPoint) file in the same folder.
  3. 3. Images
    When pasting images with Windows, use a bit-mapped file format. When pasting images to PowerPoint, us JPEG/TIFF/BMP formats. Do not use the PICT format, which is a Macintosh standard.
  4. 4. Graphs
    When making graphs, use the standard functions of PowerPoint or Excel. If you make a graph using other kinds of software, convert the completed graph data into an image format according to procedure 3 above, and paste it to PowerPoint.
  5. 5. Viruses
    To prevent virus infections acquired through media, confirm that you are using the latest antivirus software.
  6. 6. Data
    Please upload your data for presentation at the Media Check Desk. The data will be temporarily stored on the server of the desk, and on a PC in you presentation room, but it will be deleted in a responsible manner after the meeting ends.
  7. 7. Presenter View
    Please refrain from using the “Presenter View” in PowerPoint.
    If you need manuscripts for your presentation, please print them out in advance and bring them.

 
Open hours of the Media Check Desk

  1. 1. Please upload and preview your data at the Media Check Desk at least 1 hour before your presentation time (30 minutes before only the sessions that start at 8 am).
  2. 2. Presentation data for the next day will be accepted on the previous day. The center is expected to be crowded in the morning, though it should be relatively less crowded between 12:00 and 16:00. If earlier check-in is possible, please complete your PC data upload on the previous day.

Steps at Media Check Desk
1.    Please preview your data on Preview-PC.
2.    After the preview, data will be sent to server.
3.    USB stick or CD-R is carried with you during the presentation for back-up.

Speaker Media Check Desk

Place: Room 401/402 on the 4th Floor of Fukuoka International Congress Center
There is only one Media Check Desk at the venue.

Opening Hours:
June 25 8:00~
June 26-28 7:30~

If you have any questions, please send them to
cars2014(at)congre.co.jp

  • CARS
    Computer Assisted Radiology
    28th International Congress and Exhibition
  • ISCAS
    18th Annual Conference
    of the International Society for Computer Aided Surgery
  • CAD
    16th International Workshop on Computer-Aided Diagnosis
  • CMI
    20th Computed Maxillofacial Imaging Congress