Authors Information

CARS 2023 Call for Papers

Lecture and poster contributions are invited on the topics of  CAR, CAS, CAD, CMI, DOR, and MCA.

Deadline for Abstract/Paper Submission for CARS 2023 is 10th January 2023, midnight PST time.

To secure a balanced evaluation of all submissions, each abstract/paper will be evaluated by three expert members of the internationally renowned medical/scientific CARS 2023 program committee.

Please submit either:
an extended Abstract (500–1000 words) or
a Paper (original article 3000–5000 words or a short communication 1500-3000 words).
The word limit of a submission is including abstract, references and figure/table captions.

Submissions

Extended abstracts or papers containing new methods, devices, systems and applications, clinical studies, position papers, and poster topics for presentation at the congress are solicited. Submissions will be peer-reviewed by members of the CARS international program committee.

CARS follows a two-tier system:

1. Extended abstracts
   of accepted lecture and poster presentations (typically containing novel work-in-progress results) will be published online in the CARS 2023 Proceedings, Supplement of the International Journal of CARS (IJCARS), which will be made available to all congress participants.
2. Papers
   Peer-reviewed and after thorough revision accepted paper contributions, specifically original articles typically containing validated results of original R&D work, or short communications typically containing innovative concepts with a prototype-like implementation, will be included in regular or special issues of the International Journal of CARS.

Abstract Submission

To submit an abstract (500-1000 words), please submit your abstract through the Abstract Management System.
Submitting an extended abstract is a multi-step process. Please ensure that

1. the title is not written in capital letters, except abbreviations and proper nouns,
2. the abstract text is structured as follows:
   - Purpose
   - Methods
   - Results
   - Conclusion
3. Figures (max. 1) can be included. Multi-part figures are not allowed.
   Table (max. 1) can be included.
   Figure/table must be cited in the text.
   Figure/table captions must be provided.
4. If you include references into the appropriate section for "References", maximally 2 references are allowed. The references should be numbered with square brackets and cited in the text accordingly, e.g. [1].
   Reference format: [1] Lastname A, Lastname B (2021) Title. Journal 6(1):1-20
   References should list all co-authors' names, usage of "et al" is not allowed.
5. The names of authors and their affiliations (institutions) should be entered on-line when you submit the abstract. You are also requested to provide full addresses incl. emails of all authors.

Please note any modifications to a submitted abstract are possible until the deadline of 10th January 2023.

If you have any technical questions about the submission of your manuscript, please feel free to contact the Proceedings Editorial Office at cars-proceedings(@)cars-int.org.

Paper Submission

>> Online Paper Submission

To submit a paper, which can be either an original article (3000-5000 words) or a short communication (1500-3000 words) (including abstract, references and figure/table captions), please submit your manuscript through the Editorial Management System (Springer) and enter "CARS 2023 Submission" into the box for authors comments.
Please refer to the instructions for authors of the International Journal of CARS and read them carefully before preparing your manuscript.

Original articles correspond to manuscripts which fall into the category of original (technical) publications with a focus on describing technical details and feasibility, in addition to their relevance in clinical settings.

Short communications correspond to manuscripts with a focus on future-oriented "substantial innovations" outlining concepts and/or investigations as part of visionary work-in-progress activities. A substantial innovation implies expanding the capabilities of a CARS-related system or its components towards significantly improving clinical workflow and/or patient outcome.

The benefit of submitting a paper rather than an abstract is that after the peer-review process, in addition to a lecture or poster presentation at the congress, the paper may also be considered for inclusion in a regular or special issue of the International Journal of CARS.

If a paper is rejected for publication in IJCARS, but accepted for presentation for the CARS Congress, the authors will be given the opportunity to submit an extended abstract for the CARS Proceedings, a Supplement of IJCARS. Deadline of Submission of these abstracts for the CARS Proceedings is 23rd March, 2023. If applicable, a word template for preparing the abstract and further details for submission will be made available.

Abstracts or papers are solicited for presentation at the congress (i.e. papers as well as abstracts are considered for lectures or posters, both have equal chance of acceptance). Abstracts may also be submitted to be considered for the poster session only.

Presentation at CARS 2023

All submissions will be peer-reviewed and, if accepted, will be given a presentation time of 15 minutes incl. 3 minutes discussion for oral presentations in-presence, 10 minutes for video presentations, and 3 minutes (max. 3 slides) for poster presentations.

In case a presenting author is unable to come personally to CARS 2023 in Munich, authors will be given the option of preparing and presenting a video presentation instead of the intended oral presentation. Recommended features for preparing a video presentations would include:

1. Maximum length of video presentation not exceeding 10 minutes with a minimum of 7 minutes (for oral presentations).
2. To capture the attention of audience, the audio narrative to the visual/graphic presentations contained in the video should follow a well thought out and clear script/storyline.
3. The guiding structure of the video presentation should be the Purpose, Methods, Results and Conclusion sections of your original IJCARS paper/abstract.
4. The number of static slides should preferably not exceed 3 per minute (except introductory slides).
5. To ascertain that the video presentation is accurate, it should not contain unlawful material and is not to be used as an advertising instrument.
6. We will use the included audio-track of the submissions for the presentation, so please assure this to be of adequate quality (no echoing, volume) and articulation.
7. The file name of the video should include your name and paper code (PaperCode_Last Name_First Name).

To enhance the presentation quality of the video, technical requirements would include a minimum resolution of the video of at least 720p, a maximum file size of 300MB, while utilizing commonly used video-codecs (e.g. H.264) and formats (.mov or .mp4). For the encoded audio, high quality needs to be ensured, i.e. usage of a quality microphone, recording with a minimum bitrate of 128kbps as well as clear articulation, i.e. reduction of background noises, echo-free surrounding. The spoken audio needs to be in English, with average speed rate (< 1,5 words/sec).

In order to allow for sufficient time for the curation/review process of the video presentations and possible pre-conference practicing runs, the video presentations should be submitted to CARS latest by 30th April, 2023 following the Upload Link.

Upload Instructions for oral video presentations:
1) Length of Video: 7-10 minutes
2) The file name of the Video should include the paper code
Paper Code_Last name_First Name
3) Upload your Video to
Upload Link
and "Select or drop files"

Poster presenters will be given a presentation time of 3 minutes (max. 3 slides) and should submit their videos latest by 7th May, 2023.

To ascertain high quality Video presentations at CARS 2022, presenters are advised to prepare their video presentation according to the CARS guidelines for Scholarly Video Presentations. After an appropriate curation process, high quality videos will be considered for a special award. Please refer also to:

> CARS guidelines for Scholarly Video communication

If an accepted in-presence presentation in the Workshop on OR 2040 is impeded for whatever reason, a transfer of a corresponding video presentation to the DOR Workshop is optional and recommended.

Publication in the International Journal of CARS (IJCARS)

Abstract submissions

CARS 2023 abstracts will be evaluated by the program committee and, if accepted, will be published in the CARS Proceedings, Supplement of the International Journal of CARS, which will be made available to all attendees at the congress.

Paper submissions

After the peer-review process and if accepted, papers will be published "online first" by Springer as well as included in regular or special issues of the International Journal of CARS.

Deadlines

Registration

All presenting authors must register for the congress by 3^rd March, 2023. Only one person per presentation can register at the reduced registration fee for presenting authors of Euro 560. This fee applies for both, in-presence and virtual presentations.

Please register through the link to the Online Registration and
"Register without Login Data" indicating your paper code during the registration process.

For any inquiries regarding registration, please contact us at registration(@)cars-int.org

If you have any questions regarding your submission, please send them to fschweikert(@)cars-int.org

Last update: 26 September, 2022